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Sphere India Secretariat

  1. The implementing structure of Sphere India shall be named as Sphere India Secretariat.
  2. Sphere India secretariat shall coordinate with different institutions and implement all agreed activities as per the Memorandum of understanding, the contractual and project agreements.
  3. Sphere India secretariat shall maintain its neutral character while delivering the essential services to different stakeholders
  4. Sphere India secretariat shall maintain its independence for the agreed decisions, understandings and project agreements to maintain its functional efficiency and meeting obligations.
  5. Sphere India secretariat shall be led by Sphere India CEO selected and appointed by the chairperson as per the recommendations of recruitment committee.
  6. The Sphere India CEO along with the respective program staff and in consultation with the thematic subcommittee chairpersons shall prepare an annual program plan and present it to executive body and other governing bodies for approval.
  7. Sphere India CEO shall appoint the necessary operational, technical and program staff as per the approved program plans and project agreements for smooth operations and achievement of program and contractual deliverables.
  8. Sphere India secretariat should maintain necessary facilities for smooth operations and hosting the program and operational staff.
  9. The Sphere India CEO along with the members of the executive body and secretariat program staff shall raise funds for the approved plans and submit progress on the same in the meetings of executive body.
  10. The Sphere India CEO in consultation with the chairpersons of the respective thematic subcommittees shall monitor and guide the program development, implementation and the contractual obligations of Sphere India, as per various project and contractual agreements. He/she shall submit the progress reports on the same to the executive body in the every periodic meeting of the body.
  11. The functions and responsibilities of Sphere India secretariat are:
    1. To give effect to the decisions of the General Body, the Executive Body and the Standing thematic Committees.
    2. To act as the executive organ of the General Body, the Executive Body and the Standing thematic Committees.
    3. To perform any other functions entrusted to it by the General Body, the Executive Body and the Standing thematic Committees.
    4. To submit advice or proposal to the General Body, the Executive Body and the Standing thematic Committees.
    5. To prepare meetings of the General Body, the Executive Body and the Standing thematic Committees
    6. To submit to the Executive Body for consideration and approval a General Program of work covering a specific period.
    7. To study all questions with in its competence
    8. To take emergency measures within the functions and financial resources of Sphere India and to deal with events requiring immediate action.
    9. To advice the General Body, the Executive Body and the Standing thematic Committees, on questions referred to it by that body and on matters assigned to the organization by conventions, agreements and regulations.