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Sphere India Executive Body

  1. The Executive Body is the Administrative Body of Sphere India, representative of all types of members in General Body.
  2. The Executive Body members shall be elected by the General Body for a period of two years and may be re-elected
  3. The Executive Body shall be composed of:
    1. Chairperson of Sphere India coalition, elected by the General Body
    2. National Non-government organizations (maximum of two seats)
    3. Registered Network of national NGOs (maximum two seats)
    4. United Nations member agencies (maximum two seats)
    5. Government departments, institutions and agencies (maximum two seats)
    6. Universities, academic and research centers (maximum one seat)
    7. Sphere India thematic cluster subcommittees (One seat for each functional subcommittee)
    8. State level Inter Agency Groups (Maximum one seat for each region)
    9. Sphere India CEO, ex-officio member.
    10. Two eminent persons from the sector co-opted by the Chairperson in consultation with the
    11. Executive Body
  4. Each member elected to the Executive body shall nominate one permanent delegate (Institutional Focal Point for Sphere India) and one substitute delegate
  5. The Chairperson elected by the General Body shall automatically become Chairperson of the Executive Body.
  6. The Chairperson, on advice of the Executive Body, shall appoint new members for the Executive Body vacancies, subject to ratification of the General Body in its immediate next meeting
  7. The Chairperson, subject to the approval of the Executive Body and the ratification by the General Body in its next immediate meeting, shall appoint the Chairpersons and members of various Thematic Cluster Subcommittees and other standing subcommittees as and when necessary and draw the terms of reference of such committees in consensus with the members of Executive body.
  8. The Executive Body shall meet every quarter in a year and in such special sessions as may be necessary. The Special sessions shall be convened by request of the Chairperson or by the majority of the Executive Body members
  9. The Executive Body shall determine the place and date of each meeting

The functions of the Executive Body shall be:

    1. To give effect to the decisions and policies of the General Body
    2. To act as the executive organ of the General Body
    3. To perform any other functions entrusted to it by the General Body
    4. To submit advice or proposals to the General Body on its own initiative
    5. To prepare the meetings of the General Body
    6. To submit to the General Body for consideration and approval a general program of work covering a specific period
    7. To study all questions with its competence
    8. To take emergency measures within the functions and financial resources of Sphere India and to deal with events requiring immediate action
    9. To advice the General Body on questions referred to it by that body and on matters assigned to Sphere India by conventions, agreements and regulations
    10. To authorize Sphere India secretariat to take necessary steps to deal with the issues requiring immediate interventions. In such a case, all decisions taken by the secretariat shall be submitted for ratification in the next meeting of the Executive Body.
  1. The Executive Body shall exercise on behalf of the whole General Body the power delegated to it by that body
  2. The Executive Body shall adopt its own Rules of Procedures

TECHINICAL AND ADMINISTRATIVE DUTIES OF THE EXECUTIVE BODY

  1. The Chairperson shall be the chairperson of the General Body, the Executive Body and conferences convened by Sphere India. The Chairperson may delegate these functions to the Vice-Chair and other senior members of the Executive Board.
  2. The Executive Body shall organize and appoint committees and commissions as the General Body may direct or on its own initiative or on the proposal of the chairperson, subject to ratification by higher bodies, considered desirable to serve any purpose within the competence of Sphere India according to the Committees and Commissions regulations.
  3. The Executive Body, from time to time and at least half yearly shall review the necessity for continuing each committee or commission, other than the permanent standing committees, recommending the continuity or not to the appropriate bodies
  4. The Vice Chairperson shall be responsible for the Chairperson’s functions in case of the Chairperson’s unavailability.
  5. In case of the Chairperson and Vice Chairperson’s not available to conduct the functions of the Chairperson, the Executive Body may appoint any of the other members to carry out the functions of the Chairperson.
  6. The Chairperson, subject to the recommendations of the Recruitment Committee set up by the Executive Body for that purpose, shall appoint Sphere India CEO to execute the functions of the Secretariat.
  7. The Sphere India CEO shall assist the Chair and Vice Chair in all their duties and will be responsible for implementation of all approved plans and decisions of the Executive Body.
  8. The Sphere India CEO shall have direct access to all structures of Sphere India and shall keep the Sphere India Chairperson and other office bearers informed on all matters concerning the work of Sphere India.
  9. The Sphere India CEO shall organize all secretarial aspects of Sphere India according to approved policies and the legal and administrative regulations of Sphere India.
  10. He/She shall prepare and submit to the Executive Body and the General Body the periodic reports, annual reports and or any other special reports on the work of Sphere India.
  11. The Sphere India CEO shall assist the Chair and Vice Chair to assure that the efficiency, integrity and international representative character of the functional structure of Sphere India is maintained at the highest level.
  12. The Sphere India CEO shall be an ex-officio member of all the committees approved by various bodies of Sphere India.
  13. The Executive body shall appoint the fund managers for program funds of different thematic areas and the operational funds.
  14. The fund managers shall maintain the inflow and outflow of funds as per the approved plans on the request of the competent authority appointed for the purpose.
  15. The fund managers shall submit the update on status of funds to the Executive Body in each meeting.
  16. The Executive Body shall appoint an external agency for Financial and Management oversight.
  17. The FMOA in consultation with Executive Body shall define the Operational policies and financial and management regulations for Sphere India as per the global best practices on the subject.
  18. The FMOA shall advise the secretariat on the issues of internal compliance and shall conduct a periodic compliance audit for the same.
  19. The audit report shall be submitted by the FMOA to the Executive Body every quarter.